Company Name: ADMA International Ltd
Job Title: Receptionist
Reports to:  HR Manager
Function Area: Management.

Job title: Receptionist

We are looking for a skilled Receptionist who has a pleasant welcoming and engaging personality, ensuring calls and visitors are dealt with in a timely, professional, and effective manner, and who will contribute to making the company a better place.

If you are passionate about Receptionist job and highly efficient, give us a chance to meet you. We want to see a committed and approachable individual and be impressed with your character and skills. The goal will be to provide excellent assistance and support to our visitors and the management.

The goal will be to provide excellent assistance and support to our visitors and the management.

Duties and Responsibilities:

• Take care of any books, letters or any document related to the company.
• Prepare in-out letters in a required time.
• Receive and handle people’s requests from outside the company in a polite manner.
• Read any papers, letters, requests assigned to Managing Director and make a note of
  reminder if no response.
• Always show positive image to our customers, visitors, staffs, and workers
• Receive calls from outside and make reasonable response vis-à-vis Managing Director.
• Filing and maintaining all records for company.
• Direct people to correct destination.
• Ensure knowledge of staff movement in and out of organization.
• Schedule appointment.
• Maintain appointment daily either manually or electronically.
• Organize conference and meeting room bookings.
• Monitor and maintain office equipment.
• Maintain the reception area.
• Handle any task assigned to him/her by his/ her superior/s

Requirements:

• A Secretarial or Administration qualification is a plus.
• Receptionist experience is preferred.
• Excellent work ethics.
• Attentive to details,
• Excellent organizational and time-management skills.
• Good attention to detail,
• Ability to interpret and apply guidelines and procedures,
• Ability to work under pressure and remain calm,
• Willingness to take on multiple tasks and go above and beyond the scope of this job description,
• Self-motivated and enthusiastic.

To apply, send:

• A motivation letter,
• A full curriculum vitae (CV) including details of 2 professional referees,
• A scanned copy ID,
• A degree certificate.

Application must be submitted by email, including scanned PDF all in one document to the HR Manager at this email address hr@admarwanda.com with the position as the subject (please sign your documents before sending them as PDF attachment by email).

Closing date of applications: Monday, 11^th December 2023 at 05:00PM

Please note that only shortlisted candidates will be contacted, if you don’t receive any feedback from us withing two weeks after the closing day of the application, you should consider your application unsuccessful. At ADMA International Ltd, applicants are exclusively selected based on their qualification.

For those who will be selected, the interviews will take place at our office located in Kigali Special Economic Zone G2.

After the interview has taken place and before signing the contract, the successful candidate will submit the following documents:

• Notarized Academic qualification papers and relevant certificates.