Company Name: ADMA International Ltd
Job Title:  HR administrative assistant 
Reports to:  HR Manager/ Managing Director
Function Area: Administration

We are looking for a competent and skilled HR administrative assistant who will;

Position Objective:

• The objective of the present assignment is to allow the Employer to benefit from the services of the Employee with the aim of fulfilling the mission that was assigned to the Company.

Duties and Responsibilities:

• Ensure timely records with employees and proper filing
• In collaboration with HR manager handle employee’s issues including (warnings, punishments, recruitment, dismissal)
• Prepare and conduct meetings with employees when necessary
• Communicate every necessary announcement, memo, and urgent meetings
• Ensure punctuality, cleanliness of all employees
• Communicate to the leadership concerning employees work status including (some necessary improvement, urgent issues to handle, challenges etc.)
• Advocate for employee’s welfare
• Handle any task assigned to him by his superior/s.
• Develop and update administrative systems to make them more efficient.
• Photocopy and print out documents on behalf of other employees.
• Answer and direct phone calls.
• Handling attendance of the employees
• Prepare final discount
• Prepare any form of leave
• Drafting recommendation letters

Requirements:

• Bachelor’s degree in human resources or related fields
• Minimum 3 years of relevant experience in human resources.
• Additional trainings/certifications in Human Resources Management– may be advantageous.
• Able to engage in meaningful negotiation and resolution.
• Excellent verbal and written communication skills.
• Protecting the interests of all employees and of the company.

To apply, send:

• A full curriculum vitae (CV) including details of 2 professional referees.
• Scanned copy ID
• Motivation letter

Application and PDF documents must be submitted on this e-mail address hr@admarwanda.com with the position   “HR administrative assistant” as the subject (please sign your documents before sending them as PDF attachment by email)

Closing date of applications: Monday, 11^th December 2023 at 05:00PM

Please note that the interviews will take place at our office located in Kigali Special Economic Zone G2.

After the interview has taken place and before signing the contract, the successful candidate will submit the following documents:

• Notarized academic qualification papers and relevant certificates.
• ID copy